CAC Term-Change Process for Commanders

Overview

Cadets serve on Cadet Advisory Councils on a term-by-term basis, so every year on 30 September, every CAC Assignment* is removed automatically in eServices. 

This means that commanders at every level in CAP need to enter CAC assignments before every new term, even for cadets who will be carrying the same job into the next term.

The WAWG Cadet Programs Team manages a centralized application process for all CAC positions that are hired by unit, group, and wing commanders, to give cadets across the wing an even experience, and reduce admin overhead for commanders.

Term-Change Applications for all CAC positions in WAWG are open to cadets from 1 - 31 July for the upcoming 1 October - 30 September term.

Each echelon has a selection window shown below, and the Wing CP team will send each commander a list of their candidates at the beginning of that window. The cascading selection windows prevent the accidental dual-hatting of cadets, by screening applicants who have already been selected by a higher-level commander. 

  *Assignments made after 1 August don't expire until 30 September of the next year, to allow entry of the next-term's assignments before the term begins.


Application Dashboard - View your applicants for the next CAC Term.

Selection Dashboard - View the by-unit status of CAC selections for the next CAC Term. 



Term-Change Selection Windows

Wing Commander (1 - 15 August)

    RCAC Representative
    RCAC Assistant
    WCAC Chair
    WCAC Vice Chair
    WCAC Recorder

Group Commanders (16 - 31 August)

    WCAC Representative
    WCAC Assistant
    GCAC Chair
    GCAC Vice Chair
    GCAC Recorder

Squadron Commanders (1 - 15 September)

    GCAC Representative
    GCAC Assistant

Commanders' Instructions

Overall Process
  1. Review Candidates found on the Application Dashboard, and select for each position.

  2. Notify all Candidates which cadets were selected for which position.

  3. Input Selected Cadets using the eServices Cadet Duty Assignments module.

eServices Notes

  1. Squadron Commanders: Only appoint cadets to "GCAC" positions.
    Do not appoint any cadets to “WCAC” positions, even though the option is available to you in eServices.

  2. Do Not Delete Current Assignments: To ensure your cadets receive proper credit for serving a full term, do not delete any existing CAC assignments when entering your selections for the next term. The current-term assignments will automatically end on 30 September.

  3. Use The Current Date: Even though terms begin on 1 Oct, the "Date Assigned" should reflect the actual date of selection.

  4. Carrying a position over into the next term. If you want a cadet to keep the same position for the next term:
    1. Do not delete their existing CAC assignment.
    2. Copy the "Date Assigned" of their existing CAC assignment.
    3. In the "Select Duty Position" menu, add the CAC assignment to the cadet as if it were new, using the original "Date Assigned" you copied. This gives the cadet credit for their original start date, and extends their automatic removal date to 30 Sep, next year.

Dual-Hatting

Unless there are no other options, avoid assigning cadets to serve on two levels (or in two positions) of CAC (i.e., a Group CAC Chair should not be a Wing CAC Representative.) The cascading selection windows will help commanders avoid conflicts.

Filling Vacancies

Some positions may still be open at the beginning of the CAC term (1 Oct), or some may come open during the CAC term. The wing-wide applications are only open during the annual term-change process. Outside of that window, commanders are able (and encouraged) seek and hire applicants for vacant positions, but will have to do so directly themselves.

Be aware that if you fill a current-term CAC vacancy between 1 August and 30 September, it will carry into the next term automatically, unless manually removed at the end of the current term.

CAC Officer Elections

Wing and Group Commanders can allow their CAC to elect the next year's CAC chair, vice chair and recorder. Simply forward your CAC the list of candidates you receive from CP, and have them return their election results before the end of your window.

Term Limits

Cadets can only serve a total of 36 months at any one echelon of CAC. It's pretty uncommon for cadets to serve this long at one echelon, and we capture previous service in the application process for you.

Commander's Prerogative

This process isn't meant to limit a commander's prerogative for appointing cadets to CAC. While we strongly encourage commanders to select cadets from the applicant list we send them inside their windows, commanders have the authority to appoint any cadet they see fit at any time. Additionally, commanders have the authority to fill, vacate, or replace any of these assignments at any time.