2021 Required Websites Migration

(Note: some links below will open a new browser window and leave the CAP.GOV domain.)

All public WAWG websites – wing, activities, units – must move to a new platform this year!
  1. Google will shut down its “classic” Google Sites websites service starting December 1, 2021. Most WAWG websites currently use this.
  2. CAP National IT mandated that all public CAP websites must move to their chosen third-party web hosting platform, SiteViz.
    • Note that National explicitly allows non-SiteViz websites that are not primarily for public information.
(Other WAWG Google services, such as e-mail and documents, will not be affected.)


Public-facing websites move to SiteViz:
wawg.cap.gov
unit.cap.gov

Member-facing websites move to New Google Sites:
members.wawg.cap.gov
activity.wawg.cap.gov


What Do I Need To Do?

If you do not migrate off classic Google Sites, you will lose your website!

Commanders and activity directors, please have your website administrators do the following.
  1. Read the 2021 Required Websites Migration notice above.
  2. Review the Website Status spreadsheet at right and e-mail the WAWG IT project officer to tell us:
    • Who will manage your website migration
    • If your unit/activity information is incorrect or missing
    • Confirm the address of your active website
  3. Review the Unit Websites Guidance section or Activity Websites Guidance section below, as appropriate.
Wing staff directors, please stand by as WAWG IT works on plans for the wing website.

Website administrators, please:
  1. Ensure your info is up-to-date in the spreadsheet at right.
  2. See the Unit Websites Guidance section or Activity Websites Guidance section below.
Page updated: 25 June 2021
Project officer: Maj John Haug

Overview Presentation
Background, rationale, requirements, and our plan.
(16 Jun 21 wing staff meeting)

https://drive.google.com/file/d/1Sj4GzOD8jhV0SBrScedU0PaJK1MCHHD7/view?usp=sharing
(WAWG login required)

Websites Status
All known WAWG websites, administrators, and migration status.

https://docs.google.com/spreadsheets/d/1Kp9EsCkfInXd26bjaNi4rAm-RksT62W1-wdDkz6ArkM/edit?usp=sharing
(WAWG login required)


Technical and Reference Information

Unit Websites Guidance

Unit websites should move to SiteViz

Unit websites should be straightforward to build in SiteViz, as they generally do not use advanced features – typically only text, images, and an embedded calendar. While moving will require rebuilding from scratch, the website structure and nearly all content in pages can likely copy over.

What to do:
  • Identify who will lead this project.
  • Review the SiteViz Information section for learning info and example WAWG websites.
  • Review the NHQ Website Requirements section.
  • Request your new CAP website.
  • Explore SiteViz and prototype your new site.
    • The in-development site URL will be NAME.cap.gov.production.premier.siteviz.com, where NAME is the website name you submitted when you requested a new site.
  • Follow the instructions in the Final Publishing Steps section.
Recommendations:
  • Design your new website to be oriented primarily to information for the general public.
  • Consider having your site contain mostly information that need not change regularly, to avoid the need for frequent updates.
  • If you need to provide information that changes, embed the document in a webpage so the site doesn't need to change, just the document. This is common with embedded calendars.
    • If you embed a document stored in a WAWG Google Drive account, be sure non-members cannot access other information. Individual documents can be shared publicly without exposing other info. See Google's sharing help page.
    • We recommend storing files for your website in a Google Drive that will exist for the long term -- for example, a squadron's Shared Drive, not an individual's personal Drive. People leave and their accounts are closed!

Activity Websites Guidance

Activity websites should move to New Google Sites

Activity websites tend to be more involved than unit websites and change more frequently. You may be able to use Google's website migration tool

What to do:
Recommendations:
  • If on your website you embed or link to a document, calendar, form, etc. stored in Google Drive, be sure non-members cannot access other information. Individual documents can be shared publicly without exposing other info. See Google's sharing help page.
  • We recommend storing files for your website in a Google Drive that will exist for the long term -- for example, a squadron's Shared Drive, not an individual's personal DrivePeople leave and their accounts are closed!



SiteViz Information

How to use SiteViz

In short, SiteViz is an external website hosting platform that provides a structured, fill-in-the-blank template approach to building websites. The CAP national website uses it and National has provided a nearly identical template for all subordinate websites. The site homepage is rigidly structured and limited information may be inserted in defined areas via text fields and dropdown selection boxes. However, individual pages within the site are designed freeform using a visual editor.

To prepare for the move, we strongly recommend that website administrators review one or more of the following resources.

NHQ IT new websites page
See the Related Documents sidebar for SiteViz documentation

SiteViz Quick Reference
by WAWG IT
  • How to navigate the SiteViz admin site
  • Where in SiteViz to find website features
Visual overview of SiteViz and the registration process
by ILWG
SiteViz video lessons
by NHQ
SiteViz video lessons
by GLR PAO

Examples of migrated WAWG sites:

Troubleshooting

Cannot submit a website request
If you follow NHQ's instructions for requesting a website and see information already in the form, no Submit button, and only a Clear All button, you already have a website with the domain (URL) shown.

Need a SiteViz user account
If you or someone in your squadron needs a user account on SiteViz, contact the WAWG IT project officer with the person's name. Their membership will be validated and an account created.

Google Sites Information

New Google Sites

To create or edit a New Google Site, go to https://sites.google.com/new. There, you will see all New Google Sites you have permission to edit. Click a site to view it in edit mode. Create a new site by clicking a template at the top, under "Start a new site."

For information on creating and editing New Google Sites, see Google's New Sites help pages.

For step-by-step walkthroughs on using New Google Sites, see Google's New Sites training pages.

For information on transitioning a Classic Google Site to a New Google Site, see Google's transition help pages.
  • This may be worth trying to see if it saves you some time in migrating your website. If it does not work well, you may delete the automatically transitioned site and create a new one.

Classic Google Sites

To edit a Classic Google Site, go to the webpage you wish to edit and click the tiny "Sign in" text link at the very bottom of the page. Sign in with your @wawg.cap.gov Google account.

When the page refreshes, you should then see a series of icon buttons at the top right of your browser window if you have permission to edit the page.

For information on editing a Classic Google Site, see Google's Classic Sites help pages.

For information on transitioning a Classic Google Site to a New Google Site, see Google's transition help pages.
  • This may be worth trying to see if it saves you some time in migrating your website. If it does not work well, you may delete the automatically transitioned site and create a new one.

NHQ Website Requirements

Before publishing your website, note the requirements for CAP websites in CAPR 120-1We also recommend having someone other than the site builder review it.

Best practices and requirements from regulations are summarized below.

  1. After creating or migrating your website, test and verify the new site is ready. Enlist others to review the site for publication readiness. More eyes are good for catching errors.
  2. Google Sites only: Set permissions (click the  icon)
    • Add your unit/activity Editors
    • Add the WAWG Office of IT and Office of PA groups as Editors, if not already listed
    • Click Change under Links
    • Change the Draft edit permission to Washington Wing (Anyone in this group with this link)
    • Change the Published view permission to Public (Anyone on the internet)
    •  (click to enlarge)

  3. Check for links that take the user away from the .gov domain. Per CAPR 120-1 para 5.2.3, the user must be notified.
    • Examples at eServices. Since Google Sites doesn’t seem to have any way to do a pop-up or other dynamic redirect message, you may just need to have a parenthetical note in text.
  4. Identify the site properly - see CAPR 120-1 para 5.3.
  5. Ensure advertising/recognition of outside groups complies with CAPR 120-1 para 6.9.
    • Technically, that statement need only appear if you recognize outside supporting groups. However, it’s not a bad idea to add to the site as a catch-all. Note the font size requirement.
  6. Ensure "personally identifiable information" does not exist on the site. See CAPR 1-2 (I).
  7. Verify hyperlinks work.
    • Change links to capmembers.com to the appropriate link on gocivilairpatrol.com.

Final Publishing Steps

SiteViz only: Follow the instructions in the "Web Site Go-Live Instructions" link on NHQ's websites page.
  • Before publishing your new site, we recommend contacting WAWG IT for a "once over" to verify everything is working and that all requirements are met.
  • If you do not perform all of NHQ's instructions, you will not activate your unit.cap.gov URL! Do not use your in-development unit.cap.gov.production.premier.siteviz.com URL!
Units only: Update the unit website info in eServices.
  • See the steps here (eServices > Membership System > Personnel > Membership System > Org. Maintenance). This will update the info shown on the CAP unit locator map.
All: Notify WAWG IT to update the Wing website.
  • Units
    • We will update the info shown on the WAWG unit map.
    • We will delete the unit.wawg.cap.gov redirect. (Google can't redirect outside wawg.cap.gov.)
  • Activities
    • We will update the link to your site. (When developing your new site, its location will be https://sites.google.com/wawg.cap.gov/yoursitename. We will change the custom URL, such as activity.wawg.cap.gov, to point to that site.)
  • All
    • Remember to update your website URL in other places, such as social media.