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Plans and Programs




1. Before you get started...

https://drive.google.com/open?id=1XXq-ieUUrWIDBdkQwqxGGPlslD3EmX5x

https://www.gocivilairpatrol.com/members/cap-national-hq/safety/authorized-activities-rm-worksheets/

Please use this NEW 
"Risk Management Analysis" Worksheet 
(09-Jun-19)


-- or --


 2. Now that you're ready...

https://docs.google.com/forms/d/e/1FAIpQLScadHsmgNdq4bcH1UmsH9jravriDK0FFebFa1xd7zEHudEwXw/viewform


3. While you wait...

Status

After your activity...

After Action Reports


 Plans and Programs Officer
Capt Tyler Bennett

Asst. Plans and Programs Officer

Safety/Legal Liaison 
Vacant (Apply Here)

Activity Calendar Manager
Vacant (Apply Here)



 Contact this department via email:

Help

Welcome to the Department of Plans and Programs!

Scroll to the bottom for department updates!


Please help us help you!

Please try to provide at least 30 days notice for a proper review to occur. We understand some things happen on short notice, but that should be the exception, not the rule. Thank you!

Squadron and Group Commander approval are REQUIRED on the OPLAN before you submit.



How this works:
  • Submit the required forms via the Submit Activity Request button on this page.

    • Please give at least three weeks notice when submitting your activity. If your activity includes anything needing legal review, we request four weeks notice. The local unit should be placing cadet activities on a local unit calendar at least two weeks in advance, so this is a very reasonable timeframe. Assuming your paperwork is complete, your activity should be approved without delay. 

    • Upon submission, you will receive a confirmation email for your records (with detailed information related to your request). Keep this email! You will also see a confirmation screen to confirm the entry. 

    • Each activity will be reviewed by appropriate Wing Directorates, including Safety and Legal (for every activity), and other departments, as necessary.

  • Visit the Activity Status page at any time to view the current status of the request.

  • Visit the AAR Status page to view which activities have items pending due.

Review the following on the Publications page before getting started: 
  • Supplement 10-3 Administrative Authorizations
  • Supplement 173-4 Fundraising and Donations






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ACTION REQUIRED

posted Nov 14, 2019, 5:18 PM by Tyler Bennett

REMINDER: 14-NOV-19 

**ACTION REQUIRED**-AFTER ACTION REPORTS FOR 2019


After Action Reports for past activities are DUE NOW! Many departments are relying your report to close their files and complete their suspense calendar items for the year! 


Submission Reminder-Recommended Deadlines for Approval

posted Oct 28, 2019, 8:49 PM by Tyler Bennett

REMINDER: 28-OCT-19 

FRIENDLY REMINDER FOR SUBMISSION DEADLINES


To ensure a timely/smooth process for activity/fundraising approval the Plans and Programs Department recommends you submit your requests at least 15 days out (30 days is highly encouraged). 


Anything less than that will result in lack of lead-time for the approving authorities, and may result in a "Date Passed" situation which is the equivalent to a DENIAL. 

REMINDER-WAA

posted Oct 17, 2019, 4:14 PM by Tyler Bennett   [ updated Oct 17, 2019, 4:15 PM ]

REMINDER: 17-OCT-19 

WREATHS ACROSS AMERICA (WAA)



THE GIVING SEASON IS UPON US! 

As the holiday giving season is upon us, the Plans and Programs Department would like to remind you that any event that pertains to Wreaths Across America is automatically approved by National Headquarters! There is no need to submit an approval request through the activity system for WAA. Take advantage of this great fundraiser for your unit, and humbling chance to remember the fallen heroes of our nation and honor those who have served.  

| Attachments: WAA_FactSheet_CAP_2018.jpg

UPDATE: 03-OCT-19-OPLAN FORM UPDATE

posted Oct 3, 2019, 7:13 PM by Tyler Bennett   [ updated Oct 3, 2019, 7:16 PM ]

UPDATE: 03-OCT-19 

OPLAN FORM UPDATE


        We have made a minor adjustment to the process based on your feedback!


    The Plans and Programs Department has been looking at ways to make the OPLAN form more friendly for the membership across the board! After receiving numerous suggestions it is with pleasure to announce that some of these changes have happened; and hopefully will take the stress off of some members for the troubles they may or may not have had in the past.


  • Changes to the OPLAN Include:

    1. Sq/CC and Gr/CC approving fields are textboxes to make signing easier! 
    2. ORM links direct you into the correct direction for where to start with Risk Management planning. 
    3. Added a Recruiting/Retention AND Public Affairs selection for event types.
    4. Form 60-82 link inside form for easy reference
    5. Certain checkboxes removed to avoid confusion where a regulation is black and white.


| Attachments: WAWG ACTIVITY OPLAN.pdf

NOTICE: AFTER ACTION REPORT REMINDER(s)-AUTOMATION

posted Sep 29, 2019, 10:18 PM by Tyler Bennett   [ updated Sep 29, 2019, 10:20 PM ]

NOTICE: 30-SEP-19 

AFTER ACTION REPORT REMINDER(s)-AUTOMATION


    SPEAK UP!


If you continue to receive reminders to submit an after action report for your activity after you have already done so, please email the Plans and Programs Department: xp@wawg.cap.gov to verify if the files have been uploaded properly. 

Update-After Action Report Reminder(s)

posted Aug 21, 2019, 7:31 PM by Tyler Bennett   [ updated Aug 21, 2019, 7:33 PM ]

UPDATE: 21-AUG-19 

AFTER ACTION REPORT REMINDER(s)-AUTOMATION


Starting the 22-AUG-19 Project Officers who have open activity files will receive a weekly reminder to submit their AAR and Sign-In/Out sheets.


  • With the help of many members the Plans and Programs Department will have an automation system that will communicate with Project Officers. The Project Officers will receive weekly reminders to submit their AARs and other required documents after the ending of their activity. The reminder will include and edit link to reduce any confusion of where to submit the documents. The emails will be sent to the Project Officer on file for that activity. Please bare with us as this is in the testing stage, if all goes well and as planned this will happen once a week. A huge thank you to the members involved in making this happen.

Update - Safety RMA Worksheet

posted Jun 9, 2019, 12:41 AM by Jessica Jerwa   [ updated Jun 9, 2019, 12:42 AM ]

UPDATE: 9-JUN-19 

SAFETY "RISK MANAGEMENT ANALYSIS" WORKSHEET CHANGE


        We've made another adjustment to the process!

  • In an effort to align our processes with ICS whenever possible, our Wing Director of Safety has requested we use the Risk Management Analysis Worksheet that is now posted on this site. Please disregard all previous ORM templates and make an effort to use the most recent template.


Update - Safety ORM Worksheet Standardization

posted Dec 10, 2018, 4:45 PM by Jessica Jerwa

UPDATE: 10-DEC-18 

SAFETY ORM WORKSHEET STANDARDIZATION


        We have made a minor adjustment to the process based on your feedback!

  • Inefficiency: Submitters were given two options for ORM worksheets (from the national website). One includes a useful matrix to help you evaluate risk. One does not. Reviewing activities side-by-side is nearly impossible when two types of forms are used.  

  • Solution: After speaking with various Submitters, our Wing Director of Safety, and the Wing Commander to gain a consensus on which was the more useful form, the Plans and Programs team has determined the ORM Worksheet is the better format for our review process. Having just one ORM format for Submitters will help with standardization. You can find links to the chosen ORM Worksheet (in Word and PDF format) along the left side of the Plans and Programs page.

Version 3.2 - All Approved Activities - (by year)

posted Nov 23, 2018, 7:39 AM by Jessica Jerwa   [ updated Nov 23, 2018, 7:41 AM ]

UPDATE: 23-NOV-18 

ENHANCEMENT


        We have made an update based on your feedback!

  • Problem: Submitters need documentation for continuous compliance efforts. Specifically, they need to be able to provide documentation of Wing Commander approval for fundraisers. 

  • Inefficiency: Previously, submitters had to email the XP staff, who would in turn have to create a report and email it to the Submitter. 

  • Solution: Submitters can now access a list of All Approved Activities (by year) under the Help section to view this information at any time.

Version 3.1 - AAR & Sign-In Sheet status page

posted Nov 23, 2018, 7:29 AM by Jessica Jerwa   [ updated Nov 23, 2018, 7:35 AM ]

UPDATE: 05-SEP-18

ENHANCEMENT

        We have made an update based on your feedback!

  • Problem: Submitters need a way to identify which activities still have AARs and Sign-Ins needing to be submitted. 

  • Inefficiency: Previously, submitters had to email the XP staff, who would in turn have to create a report and email it to the Submitter. 

  • Solution: Submitters can now access the √ AARs and Sign-Ins page to view this information at any time.


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